Who we are

We are Toms Bars, a bar service provider for events. We provide hire services, staff hire services, and licenced bar services.

Our website address is: www.tomsbars.co.uk

What personal data we collect and why we collect it

Contact forms

When you fill out our contact forms you will be asked to provide your name, address, telephone number and email address. We will also collect information about your event such as location and name of event, event date, event type, brides name, grooms name, event organizer contact name and telephone number, religious requirements, start and end times, guest numbers, entertainment company name and type; caterers name, telephone number and email address; and contact numbers for location of event.  We collect this information in relation to organising your event. We will also ask for your bank details for the purpose of refunds.

Mailing list

If you subscribe to our mailing list we will collect your name and email address. This data is stored on Mailchimp and their privacy policy can be found by clicking here

Cookies

When you visit the site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

Analytics

We use Google Analytics to determine your location, device, browser, length of visit on our site and what pages you visit. This information does not include any personal information such as your name, email address or telephone number.

Who we share your data with

Your data is stored on Dropbox in a secure account. It is also held on our accounting system, their privacy policy can be found by clicking here. We do not share your data with any third parties for marketing purposes. The data passes through our website and this is managed by weare778.com, their privacy policy can be found by clicking here.

How long we retain your data

We will store your data for one year, unless you request us to remove it sooner. We will store your mailing list data until you unsubscribe. We are legally required to store certain information for longer for administrative, legal, or security purposes.

What rights you have over your data

If you have filled in and sent in data through our contact forms you can make a request for a copy. If you have subscribed to our mailing list you can request a copy of this information. You can also request that we erase any personal data we hold about you or amend it if it is incorrect. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Your data is held in a secure Dropbox account and on our secure accounting system. Your mailing list data is sent to Mailchimp.

Our contact information

Our address is:

Unit 1, Beaver Industrial Estate, 8 Airfield Road, Christchurch, Dorset BH23 3TG

Our email address is: office@tomsbars.co.uk

Our website address is: www.tomsbars.co.uk

Our telephone number is: 01202 900303

Additional information

How we protect your data

Your data is accessed by our devices, these are password protected. The access to the data held on Dropbox and our accounting system is through encrypted links. The devices that access Dropbox can have their access to Dropbox removed. The devices that access our accounting software can be locked out

What data breach procedures we have in place

We will inform the ICO within 24 hours of a data breach. We will notify you if we have considered that you are made aware of the data breach. We will record the data breach in our data breach log.

Contact Us
Get in Touch! We can’t wait to start planning the Bar Service at your event.